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Policies

Privacy

The Independent Planning Commission is committed to the protection of your privacy and personal information.  When you deal with the Commission, your personal information is protected under the Privacy and Personal Information Protection Act 1998.

To access our Privacy Statement please click on the link below.

Privacy Statement

The purpose of this Privacy Statement is to explain how the Commission obtains and uses your personal information.

Meeting records

The Independent Planning Commission has adopted a policy governing record keeping for its meetings. To access this policy, please click on the link below.

From 1 March 2018, the Commission is legally required to make record a meeting conducted in public. To satisfy this legal obligation, the Commission will make an audio recording of any public meeting, and publish a written transcription on this website.

Policy on Meeting Records

Personal interests & conflict of interests

The work of the Independent Planning Commission is often complex and contentious. The Commission is committed to sound governance and management of personal interests. In addition to the Commission's Code Of Conduct, the Commission has adopted policies governing the management of personal interests and conflict of interest matters. To access these policies, please click on the links below.

Conflict Of Interest Policy

Managing Conflict Of Interest Guide

Political donations

Section 147(3) of the Environmental Planning and Assessment Act 1979 requires a submitter who makes a public submission to the Minister in relation to an application to disclose all reportable political donations to anyone by the submitter or any associate of the submitter.  The relevant period for disclosure is two (2) years before the submission is made. 

Click here to download a Political Donations and Gifts Disclosure Statement Form

How we manage correspondence

What you should know before sending written correspondence to the Independent Planning Commission:

  • Once it is received your correspondence or email will become a formal record. All documents provided to the Commission are public documents and can be made publicly available on the Commission's website, please refer to the Commission's Privacy Statement for further details.
  • Your correspondence may be used for statistical reporting purposes.
  • The Commission receives large volumes of correspondence and does not respond to all correspondence, this includes:
    • submissions or comments made on a project the Commission is considering. All correspondence providing comments on a project will be referred to the relevant Commission members, for their consideration as part of the project;
    • correspondence where the Commission is not the primary recipient but marked as carbon copy (CC) or blind copy (BC);
    • unsolicited advertisements; and
    • correspondence containing offensive language or content. Any correspondence containing threatening content or advocating illegal activities will be forwarded to NSW Police Force.

What can you expect

  • If you are registering to speak at a meeting the Commission has advertised
    • Your registration is not automatically accepted, it must be processed and confirmed by the Secretariat.
    • If you have not received confirmation from the Secretariat within two (2) business days of your email please follow up to ensure your registration has been received.
    • The Secretariat releases a schedule of registered speakers on its website approximately 24 hours prior to each meeting.
  • If you are providing a submission or comments on a planning matter before the Commission
    • The issues raised in submissions and comments are considered by the Commission and where relevant they may be discussed in the Commission's report on the matter. You will not receive a direct response to your correspondence.

If you have an enquiry or complaint

  • The Secretariat will aim to reply to general enquiries or complaints within 10 working days. If additional time is required to consider your enquiry or complaint we will contact you to advise when you can expect a response.

Further details of the Commission's handling of complaints are set out in the Complaints Management Policy.


Access to information

Much of the information held by the Commission is available on our website, including the following:

  • Annual reports
  • Code of Conduct
  • Procedural guidelines
  • Media releases
  • Directions from the Minister
  • Notices of public hearings
  • Submissions
  • Commission reports including advice, public hearing reports and determinations

Other information will be made available on request and there may be a charge attached.

Full details are contained in this Access To Information document.

If you want to make a formal application for information, please fill out the Access To Information Request Form and return it to the Commission with your application fee.


Annual report

The Environmental Planning and Assessment Regulation 2000 requires the Commission to provide an annual report on its operations to the Minister for Planning

2016 - 2017 Annual Report

2015 - 2016 Annual Report

2014 - 2015 Annual Report

2013 - 2014 Annual Report

2012 - 2013 Annual Report

2011 - 2012 Annual Report

2010 - 2011 Annual Report

2009 - 2010 Annual Report

2008 - 2009 Annual Report